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开会会场设在什么地方,如何布置,是会议成功的一个重要因素。这也是日本秘书工作很讲究的问题。准备会场时,首先要考虑到这样三点: 1.大小要和人数相适应; 2.要在肃静、来往的人少的地方; 3.要能调节照明、室温和空气。要选与会议的目的相称的会场。召开大型会议时,要预备接待席、衣帽挂、黑板、扩音器等等,到外部租借会场时,一定要与对方详细商谈有关事宜,进行实地察看。日本秘书部门对会场桌椅的布置也很讲究,要求根据会议的目的来安排。常见的有如下四种类型: 1.圆桌式在圆桌或者方桌的周围安放椅子,可以互相看得见,领导人和会议成员可以无拘束地自由交谈,适合于召开十五至二十人左右的小型会议。
The meeting place is located in any place, how to layout, is an important factor in the success of the meeting. This is also a very particular issue for the Japanese secretary. When preparing a venue, we must first consider three points: 1. The size should be adapted to the number of people. 2. It should be quiet and with few people coming and going. 3. It is necessary to adjust the lighting, room temperature and air. It is necessary to choose a venue that matches the purpose of the conference. When holding a large-scale conference, we must prepare a reception desk, a coat hat, a blackboard, a megaphone, etc. When we go to an external leasing venue, we must discuss the matter in detail with the other party and conduct site inspections. Japanese secretarial departments are also very particular about the layout of the tables and chairs in the venue, requiring them to be arranged according to the purpose of the meeting. Four common types are as follows: 1. Round table seating chair around the round table or square table can be seen each other, leaders and conference members can freely talk freely, suitable for holding about 15 to 20 people Small meeting.