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档案外包是企业依据服务合国协议,将全部档案工作或者部分档案工作委托给外部专业档案管理机构承担或者执行的一种档案管理工作模式,是企业整合资源、追求利益最大化的必然趋势。但是档案外包过程中也存在着各种不可忽视的风险,如档案实体和信息安全风险、外包人员流动风险、外包质量能否达标的风险等。正如国家档案局局长、中央档案馆馆长杨冬权在2010年全国档案信息安全体系建设工作会议上指出的,“必须始终坚持把档案安全视作档案工作的生命线”。档案安全是档案工作的永恒主题,也是档案数字化外包的先决条件。本期“架阁库文丛”栏目的两篇文章,分别从购买档案外包服务的企业和专业档案管理公司的角度出发,探讨如何防控档案外包过程中的风险。
File outsourcing is a file management mode in which an enterprise entrusts or executes all or part of the file work to an external professional file management agency according to the service of the United Nations agreement, which is an inevitable trend for enterprises to integrate resources and pursue maximum benefits. However, the file outsourcing process also exists a variety of risks that can not be ignored, such as the risk of file entities and information security risks, the flow of outsourced personnel, the quality of outsourcing quality standards. As the director of the State Archives Bureau and director of the Central Archives Yang Dongquan pointed out during the 2010 National Archives Information Security System Construction Conference, “Archives security must always be regarded as the lifeline of archival work.” File security is the eternal theme of the file work, but also a prerequisite for the digital archive outsourcing. In this issue, two articles in the section titled “Rack Cabinet Library” discuss how to prevent and control the risks in the file outsourcing process from the perspectives of enterprises that purchase file outsourcing services and professional file management companies.